I-Ultimate Guide ye-Employee Onboarding Software Yamabhizinisi Amancane

Kungani Amabhizinisi Amancane Angakwazi Ukuziba Isofthiwe Yokugibela

Imibono yokuqala ibalulekile—ikakhulukazi uma kuziwa ekuqashweni okusha. U-69% wabasebenzi usemathubeni amaningi okuthi bahlale nenkampani iminyaka emithathu uma bethola ithuba lokuhamba kahle. Kodwa-ke, abanikazi bamabhizinisi amancane abaningi basathembele ezinqubweni ezenziwa ngesandla: ukuphrinta inqwaba yamafomu, ukuhlela imihlangano engapheli yokuqondisa, nokujaha amasignesha. Lokhu akudli nje kuphela isikhathi esibalulekile kodwa futhi kudala umuzwa ongahlangani ongabukela phansi ukuzethemba nokukhiqiza kwesisebenzi esisha kusukela osukwini lokuqala. Isofthiwe yesimanje yokugibela isisebenzi iguqula le nqubo enesiphithiphithi ibe uhambo olulula, oluhehayo. Kumabhizinisi amancane asebenza namaqembu angenalutho, ithuluzi elifanele aliyona into ewubukhazikhazi; kuyisidingo esibalulekile esithinta ngokuqondile ukugcinwa, ukuthobela imithetho, kanye nomgomo wakho oyinhloko.

Izici Ezibalulekile Isofthiwe Yakho Yokugibela Okufanele Ibe Nazo

Akuwona wonke amapulatifomu okugibela adalwe alingana. Amabhizinisi amancane anezidingo ezihlukile ezihlukile kwezamabhizinisi amakhulu—okungukuthi, ubulula, ukufinyeleleka, nokuhlanganiswa namathuluzi akhona. Isofthiwe ekahle kufanele isebenze njengehabhu elimaphakathi layo yonke inqubo yokugibela ngaphambili neyokugibela.

Ukuphathwa Kwedokhumenti Yedijithali nama-E-Siginesha

Sezadlula izinsuku zokuphrinta, ukuskena, nokugcwalisa amafomu ephepha. Isofthiwe yakho kufanele iphathe izinhlamvu zokunikezwayo, ama-W-4s, ama-I-9, amafomu ediphozithi aqondile, nezinqubomgomo zenkampani ngedijithali. Bheka amakhono akhelwe ngaphakathi esiginesha abopha ngokusemthethweni. Lokhu akusheshisi kuphela inqubo kodwa futhi kuqinisekisa ukuthi wonke amadokhumenti agcinwa ngokuphephile futhi kuyafinyeleleka ukuze ahlolwe.

Uhlu Lokuhlola Olwenzeka Ngokwezifiso

Ukungaguquguquki kuyisihluthulelo sokugibela okuphumelelayo. Uhlu lokuhlola olubonakalayo luqinisekisa ukuthi wonke umuntu oqashiwe omusha—noma ngabe ukude noma ungaphakathi ehhovisi—uthola umuzwa ofanayo wokwamukela. Isofthiwe engcono kakhulu ikuvumela ukuthi udale izinhlu zokuhlola indima ethile. Isibonelo, unjiniyela angase adinge ukufinyelela kumalayisensi esofthiwe athile, kuyilapho umthengisi edinga ukuqeqeshwa kwe-CRM. Uhlu lokuhlola kufanele lunikeze imisebenzi kokubili isisebenzi esisha namalungu eqembu angaphakathi, kanye nezikhumbuzi ezizenzakalelayo zokugcina wonke umuntu esendleleni.

Ukuzenzakalela Komsebenzi Nokuphathwa Kokuhamba komsebenzi

Okuzenzakalelayo kulapho isofthiwe iletha khona ukonga kwesikhathi okubaluleke kakhulu. Inkundla kufanele iqalise ukulandelana kwezenzo ngokuzenzakalelayo. Lapho umphathi oqashayo emaka umuntu okhethiwe ngokuthi "wamukelwe," isofthiwe ingase ngokuzenzekelayo: ithumele incwadi yesipho, idale iphrofayela entsha yesisebenzi, ihlele umhlangano wokwamukela kumakhalenda, futhi yazise i-IT ukuze imise okokusebenza. Lokhu kuqeda ukubamba ngesandla futhi kunciphisa ingcuphe yokuthi imisebenzi iwe ngaphansi kwemifantu.

Amakhono Okuhlanganiswa: Imfihlo Yesitaki Se-HR Tech Esingenamthungo

Isoftware yakho yokugibela akumele ibe isiqhingi. Idinga ukuxhumana kalula namanye amathuluzi ibhizinisi lakho elithembele kuwo. Kumabhizinisi amancane, lokhu akuxoxiswana ngakho ukuze kusebenze kahle.

• I-Payroll and Accounting: Ukuvumelanisa okungenazihibe nezinkundla ezifana ne-Gusto, i-QuickBooks, noma i-Xero kuqinisekisa ukuthi idatha entsha yokuqashwa igeleza ngokuqondile ku-payroll, iqede ukufakwa kwedatha eyimpinda namaphutha.
• Amathuluzi Okuxhumana: Ukuhlanganiswa ne-Slack noma i-Microsoft Teams kungangeza ngokuzenzakalela ukuqashwa okusha eziteshini ezifanele futhi kuthumele izimemezelo zokwamukela.
• Ama-Productivity Suites: Ukuxhumana ne-Google Workspace noma i-Microsoft 365 kungadala ngokuzenzakalelayo ama-akhawunti e-imeyili futhi kwengeze abasebenzisi kumadrayivu abiwayo.
• I-OS Yebhizinisi Lakho Eliyinhloko: Izinga eligolide liwukuhlanganiswa nenkundla efana ne-Mewayz, lapho ukugibela kuyimojuli eyodwa ngaphakathi kwesistimu enkulu ehlanganisa i-CRM, ukuphathwa kwephrojekthi, nezibalo. Lokhu kudala umthombo owodwa weqiniso wayo yonke idatha yabasebenzi.

Lapho uhlola isofthiwe, beka phambili izisombululo nge-API eqinile noma ukuhlanganiswa okwakhelwe ngaphambilini kwamathuluzi osuvele uwasebenzisa. Lokhu kuwubufakazi besikhathi esizayo obutshalile njengoba ibhizinisi lakho likhula.

Uhlu Lokuhlola Ukuthobela Nokuvikela Ongeke Ulweqe

Amabhizinisi amancane anesibopho sokuthobela imithetho njengezinkampani ezinkulu. Isofthiwe yokugibela enezici zokuthobela ezakhelwe ngaphakathi iyithuluzi lokunciphisa ubungozi.

• I-9 kanye Nokuthobelana kwe-E-Verify: Isofthiwe kufanele ikuqondise enqubweni ye-I-9, ulandelele izinsuku eziwumnqamulajuqu, futhi ugcine amadokhumenti ngokuphephile ngesikhathi esidingekayo sokugcina.
• Ukuthobela Ifomu Lentela: Kufanele linikeze i-W-4 yakamuva kanye namafomu okubamba aqondene nesifunda esithile.
• Ukuphepha Kwedatha: Bheka isitifiketi se-SOC 2 Type II, ukubethelwa kwedatha uma usendleleni nalapho uphumule, kanye nezilawuli zokufinyelela ezisekelwe endimeni ukuze uqinisekise ukuthi ulwazi lomsebenzi olubucayi luvikelekile.
• Izindlela Zokuhlola: Ilogi ephelele yazo zonke izenzo ezithathwe ngaphakathi kwesistimu inikeza ukukhanya futhi ibalulekile phakathi nokuhlolwa.

Ukwehluleka ukuthobela imithetho kungaholela ezinhlawulweni ezinkulu. Isofthiwe efanele isebenza njengomugqa wakho wokuqala wokuzivikela.

Ukuhlola Umuzwa Womsebenzisi: Okokuqashwa Okusha Nethimba Lakho

Isixhumi esibonakalayo sesofthiwe kufanele sivumelane nezithameli ezimbili ezibalulekile: abalawuli (umphathi wakho wakwa-HR noma umnikazi) kanye nabasebenzi abasha. Inkundla exakile, edidayo izobukela phansi inhloso yayo.

Ngokuqashwa okusha, ukuzizwisa kufanele uzizwe wamukelekile futhi wesimanje. Kufanele bakwazi ukugcwalisa amaphepha kunoma iyiphi idivayisi, balayishe kalula amadokhumenti, futhi babe nombono ocacile womugqa wabo wesikhathi wokugibela. Idizayini esebenziseka kalula ibalulekile. Eqenjini lakho, ideshibhodi yomqondisi kufanele ikunikeze ukubuka konke okucacile kwakho konke ukuqashwa okusha, ukuqhubeka kwabo, nemisebenzi elindile. Bheka isofthiwe enikeza isixhumi esibonakalayo esihlanzekile, esingaxutshwe nalutho ngaphandle kwejika lokufunda eliwumqansa. Abahlinzeki abaningi banikeza izilingo zamahhala—sebenzisa leli thuba ukuze ilungu leqembu lihlole inkundla ngaphambi kokuzibophezela.

"Izindleko zokuqashwa kabi zingafinyelela ku-30% wemali etholwayo yonyaka wokuqala. Ukutshala imali ohlelweni oluhlelekile lokugibela kungenye yezindlela eziphumelela kakhulu zokuqinisekisa ukuthi ukuqashwa okusha kuba impahla ekhiqizayo, yesikhathi eside."

Umhlahlandlela Osebenzayo Wezinyathelo Ezi-5 Wokusebenzisa Isofthiwe Yakho Entsha

Ukukhetha isofthiwe kuyingxenye yempi. Ukuqaliswa okushelelayo kubalulekile ukuze kwamukelwe futhi kuphumelele.

1. Mepha Inqubo Yakho Yamanje: Ngaphambi kokuthi ulungise noma yini, bhala zonke izinyathelo zenqubo yakho yokugibela ekhona. Thola amaphuzu ezinhlungu kanye namabhodlela. Lokhu kuzokubonisa kahle ukuthi yini oyidingayo isofthiwe ukuze uzenzele noma uthuthuke.
2. Lungisa, Ungamane Uzenze Ngokwezifiso: Misa izinhla zakho zokuhlola zedijithali, layisha amadokhumenti akho ajwayelekile (njengezincwadi zezandla zabasebenzi), bese udala izifanekiso zezinhlamvu zeminikelo. Sebenzisa ukuhamba komsebenzi okuzenzakalelayo kwesofthiwe kuqala—imvamisa kusekelwe emikhubeni engcono kakhulu.
3. Qalisa Uhlelo Lokuhlola: Ungalukhipheli kuwo wonke umuntu ngesikhathi esisodwa. Khetha umphathi oyedwa oqashayo kanye nokuqasha okusha komshayeli wendiza. Qoqa impendulo kulokho okusebenze kahle nalokho okungase kube bushelelezi.
4. Qeqesha Ithimba Lakho: Bamba iseshini yokuqeqesha emfushane yanoma ubani ohililekile ekugibeleni. Babonise ukuthi bangafinyelela kanjani kudeshibhodi, banikeze imisebenzi, futhi balandelele ukuqhubeka.
5. Iya Bukhoma Ulungise: Yethula isofthiwe yakho konke ukuqashwa okusha. Hlela ukungena ngemva kwezinsuku ezingu-30 ukuze ubuyekeze amamethrikhi afana nesikhathi sokukhiqiza kanye nempendulo yomsebenzisi, futhi wenze izinguquko njengoba kudingeka.

I-ROI Yokulinganisa: Ungaliqinisekisa Kanjani Inani Lotshalomali Lwakho

Ebhizinisini elincane, idola ngalinye libalulekile. Udinga ukwazi ukuthi isoftware yakho izikhokhela yona. Landela ngomkhondo lawa mamethrikhi angukhiye ngaphambi nangemuva kokusetshenziswa:

Isikhathi Sokukhiqiza: Kuthatha izinsuku ezingaki ukuthi isisebenzi esisha siqedele imisebenzi yaso yokugibela futhi siqale ukunikela ngokuphusile kumaphrojekthi? Uhlelo oluhle kufanele lunciphise kakhulu lesi sikhathi.
Isikhathi Sokuqondisa Silondoloziwe: Bala amahora ithimba lakho eliwachitha njengamanje emisebenzini yokugibela mathupha. Uma wonga amahora angu-5 ngokuqasha okusha futhi uqasha abantu abangu-10 ngonyaka ngezindleko zokulawula ezimaphakathi ezingu-$25/ihora, lokho kungu-$1,250 wokonga ngokuqondile ngonyaka.
Ukugcinwa Okusha Kokuqashwa: Gada amanani akho okugcina ezinsuku ezingu-90 nonyaka owodwa. Inqubo yokugibela ephumelelayo kufanele iholele ekwehleni okubonakalayo kwenzuzo yangaphambi kwesikhathi.

Ikusasa Lokugibela Lihlanganisiwe Futhi Lihlakaniphile

Ukuvela okulandelayo kwesofthiwe yokugibela kuhamba ngaphezu kokuphathwa komsebenzi okulula. Sibona ukwanda kwezinkundla ezihlanganiswe ngokujulile ohlelweni olubanzi lokusebenza lwebhizinisi. Cabanga ngemojula yokugibela okuthi, uma ukuqashwa sekuqediwe, idale ngokuzenzakalelayo iphrofayili yabo kuhla lwemibhalo yenkampani, ibanike amaphrojekthi kumojula yokuphatha iphrojekthi, futhi igcwalise kusengaphambili imigomo yabo ohlelweni lokubuyekeza ukusebenza. Le ndlela ehlanganisa zonke izinto iqeda ama-silo edatha futhi idale okuhlangenwe nakho kwabasebenzi okuphelele kusukela osukwini lokuqala. Kumabhizinisi amancane, ukukhetha inkundla efana ne-Mewayz enikezela ngokugibela njengengxenye yamathuluzi axhumene kuyisu elihlakaniphe kakhulu lesikhathi eside. Iqinisekisa ukuthi njengoba ukhula, amasistimu akho akhula nawe, ukugwema izinguquko ezibizayo neziphazamisayo.

Ukuthatha Isinyathelo Esilandelayo

Ukukhetha isofthiwe yesisebenzi esilungile kuyisinyathelo esiwujuqu sokwakha indawo yokusebenza esebenza kahle, ethobelayo, nehehayo. Kubonisa abaqashwa abasha ukuthi inkampani yakho ingeyesimanje, ihlelekile, futhi itshalwe empumelelweni yabo. Ngokugxila ezicini eziyinhloko, ukuhlanganiswa, ukuthobela, nolwazi lomsebenzisi, ungathola isisombululo esingenzi nje kuphela ukuphatha kube lula kodwa futhi esiba inzuzo yokuncintisana ekuheheni nasekugcineni ithalente eliphezulu. Umgomo uwukwenza umbono omuhle okokuqala ohlala njalo.

Imibuzo Evame Ukubuzwa

Ingakanani isofthiwe yokugibela isisebenzi evamise ukubiza ebhizinisini elincane?

Izindleko ziyahlukahluka kakhulu, kodwa izinkundla eziningi ze-SaaS zinikeza amanani entengo. Lindela izinhlelo zamahhala zamathimba amancane kakhulu (abasebenzi abangu-1-10) anezici eziyisisekelo, kuyilapho izinhlelo eziqinile ezikhokhelwayo zamabhizinisi amancane ngokuvamile zisukela ku-$5 ukuya ku-$15 ngomsebenzi ngamunye ngenyanga.

Ingabe isofthiwe yokugibela ingakwazi ukusiza ngezisebenzi ezikude?

Nakanjani. I-Digital onboarding ilungele amaqembu akude. Ikuvumela ukuthi ulethe amadokhumenti, izinsiza zokuqeqesha, kanye nemisebenzi nge-elekthronikhi, uqinisekisa ulwazi olungaguquki kubasebenzi kungakhathaliseki ukuthi bakuyiphi indawo.

Yiliphi iphutha elikhulu amabhizinisi amancane alenzayo lapho ekhetha isofthiwe yokugibela?

Iphutha elivame kakhulu ukukhetha ithuluzi elizimele elingahlanganisi ne-payroll yalo ekhona, ukuxhumana, noma isofthiwe yokuphatha iphrojekthi. Lokhu kudala ama-silo edatha nomsebenzi owengeziwe wezandla, kubukela phansi izinzuzo ezisebenza kahle.

Kuthatha isikhathi esingakanani ukusebenzisa isofthiwe yokugibela?

Ukusebenzisa kungashesha ngokumangalisayo. Ngezixazululo ezisekelwe efwini, ngokuvamile ungathola isistimu eyisisekelo futhi isebenze ezinsukwini ezimbalwa. Ukukhishwa okugcwele okunohlu lokuhlola olwenziwe ngendlela oyifisayo nokuhlanganiswa kungase kuthathe amaviki angu-2-4.

Ingabe isofthiwe yokugibela ivikelekile ngokwanele kudatha yesisebenzi ebucayi?

Abahlinzeki abahloniphekile babeka phambili ukuphepha. Bheka izici ezifana nokubethela kwedatha, isitoreji samafu esivikelekile, ukuthobela izindinganiso ezifana ne-SOC 2, nezilawuli zokufinyelela ezisekelwe endimeni ukuze uqinisekise ukuthi izisebenzi ezigunyaziwe kuphela ezingabuka ulwazi olubucayi.